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The Exact AI Stack I Use to Run My Business

Every tool, what it costs, what it replaced, and how I set it up. No fluff — just the stack.

What's Inside

A Complete Look at What You'll Get

Everything is laid out so you can follow along and build your own stack today.

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The Tools

Claude, Notion AI, Calendly, Zapier, Canva AI — what each one does and why it earned a spot in my stack.

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The Costs

Monthly breakdown vs. what I used to pay for VAs, designers, and admin help. Real numbers, no guessing.

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The Setup

Step-by-step setup instructions you can follow this afternoon. No tech background required.

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The Full Stack

My Complete AI Stack

Every tool I use, what it costs, what it replaced, and how to set it up.

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Communication & Writing

$20/mo
Claude

Replaces: Junior copywriter, proposal writer, email drafter

Setup — 3 Steps

  1. 1Subscribe to Claude Pro ($20/mo) and create your workspace
  2. 2Build a "Brand Voice" project with your tone, audience, and sample copy
  3. 3Draft your first email, proposal, or blog post — iterate until the voice is right
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Research & Analysis

$20/mo
NotebookLM Perplexity

Replaces: Research assistant

Setup — 2 Steps

  1. 1Create a NotebookLM notebook (free) — upload your key documents, reports, and notes for instant AI-powered search
  2. 2Subscribe to Perplexity Pro ($20/mo) for real-time web research with cited sources — use it for competitor analysis, market trends, and fact-checking
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Design & Visuals

$10/mo
Canva AI Midjourney

Replaces: Graphic designer for social posts

Setup — 2 Steps

  1. 1Set up Canva (free tier) with your brand kit — upload your logo, fonts, and brand colors so every design is on-brand automatically
  2. 2Subscribe to Midjourney ($10/mo) for custom illustrations and hero images — use the /describe command on your existing visuals to match your style
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Automation & Workflow

$20/mo
Zapier Calendly

Replaces: Admin assistant for scheduling, follow-ups

Setup — 3 Steps

  1. 1Create a Calendly account (free tier) and connect it to your Google Calendar — set your availability and buffer times
  2. 2Subscribe to Zapier ($20/mo) and build your first "Zap": when someone books on Calendly, auto-send a confirmation email and add them to your CRM
  3. 3Add a follow-up Zap: 24 hours after a meeting, auto-send a thank-you email with next steps
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Customer Service

Included in $20/mo
Claude + Custom Prompts

Replaces: Part-time customer service rep

Setup — 2 Steps

  1. 1Create a "Customer Service" project in Claude — add your FAQ, policies, refund rules, and common objections as project knowledge
  2. 2Build response templates for your top 10 customer questions — paste any incoming message and get a draft reply in your brand voice in seconds

The Bottom Line

~$70/mo vs. $3,000–5,000/mo in equivalent human labor

Five categories. Six tools. One afternoon to set up. The same work that used to require a copywriter, designer, researcher, admin assistant, and customer service rep.

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