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The Exact AI Stack I Use to Run My Business

Every tool, what it costs, what it replaced, and how I set it up. No fluff, just the stack.

What's Inside

A Complete Look at What You'll Get

Everything is laid out so you can follow along and build your own stack today.

🛠️

The Tools

Claude, Notion AI, Calendly, Zapier, Canva AI, what each one does and why it earned a spot in my stack.

💰

The Costs

Monthly breakdown vs. what I used to pay for VAs, designers, and admin help. Real numbers, no guessing.

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The Setup

Step-by-step setup instructions you can follow this afternoon. No tech background required.

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The Full Stack

My Complete AI Stack

Every tool I use, what it costs, what it replaced, and how to set it up.

✍️

Communication & Writing

$20/mo
Claude

Replaces: Junior copywriter, proposal writer, email drafter

Setup, 3 Steps

  1. 1Subscribe to Claude Pro ($20/mo) and create your workspace
  2. 2Build a "Brand Voice" project with your tone, audience, and sample copy
  3. 3Draft your first email, proposal, or blog post, iterate until the voice is right
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Research & Analysis

$20/mo
NotebookLM Perplexity

Replaces: Research assistant

Setup, 2 Steps

  1. 1Create a NotebookLM notebook (free), upload your key documents, reports, and notes for instant AI-powered search
  2. 2Subscribe to Perplexity Pro ($20/mo) for real-time web research with cited sources, use it for competitor analysis, market trends, and fact-checking
🎨

Design & Visuals

$10/mo
Canva AI Midjourney

Replaces: Graphic designer for social posts

Setup, 2 Steps

  1. 1Set up Canva (free tier) with your brand kit, upload your logo, fonts, and brand colors so every design is on-brand automatically
  2. 2Subscribe to Midjourney ($10/mo) for custom illustrations and hero images, use the /describe command on your existing visuals to match your style
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Automation & Workflow

$20/mo
Zapier Calendly

Replaces: Admin assistant for scheduling, follow-ups

Setup, 3 Steps

  1. 1Create a Calendly account (free tier) and connect it to your Google Calendar, set your availability and buffer times
  2. 2Subscribe to Zapier ($20/mo) and build your first "Zap": when someone books on Calendly, auto-send a confirmation email and add them to your CRM
  3. 3Add a follow-up Zap: 24 hours after a meeting, auto-send a thank-you email with next steps
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Customer Service

Included in $20/mo
Claude + Custom Prompts

Replaces: Part-time customer service rep

Setup, 2 Steps

  1. 1Create a "Customer Service" project in Claude, add your FAQ, policies, refund rules, and common objections as project knowledge
  2. 2Build response templates for your top 10 customer questions, paste any incoming message and get a draft reply in your brand voice in seconds

The Bottom Line

~$70/mo vs. $3,000–5,000/mo in equivalent human labor

Five categories. Six tools. One afternoon to set up. The same work that used to require a copywriter, designer, researcher, admin assistant, and customer service rep.

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